The credit ledger — every khata, finally under control
Transport companies and regulars fuel on credit; the dues pile up in a diary you'd rather not open. Here's how a credit ledger really works — per company, per vehicle — and how TruFuelPro chases the money for you so relationships stay intact.
What is a credit ledger (khata)?
A credit ledger, or khata, is the running account of fuel sold on credit to a customer — usually a transport company or a set of vehicles — and the payments made against it. Every fuelling adds a line (date, vehicle, litres, amount); every payment reduces the outstanding balance. Set a credit limit and a billing cycle, and the ledger tells you exactly who owes what, and who's overdue.
On paper it's a book per company, opened and totalled by hand. The awkward part isn't the maths — it's chasing the payment without souring the relationship.
One customer's ledger, at a glance
Every fuelling and payment, tagged to a vehicle — with the outstanding balance always current.
| Date | Vehicle No. | Fuel | Litres | Amount | Note / Status |
|---|---|---|---|---|---|
| 3 Jul | KA01AA1234 | Diesel | 55.556 | ₹6,000.00 | Unpaid |
| 4 Jul | KA02BB1234 | Petrol | 36.697 | ₹4,000.00 | Unpaid |
| 4 Jul | — | Payment | — | +₹10,000.00 | Paid · Bank |
Green is a payment received; red is unpaid. The outstanding balance updates itself — and the customer can be sent this exact statement in one tap.
How TruFuelPro handles credit
- A ledger per customer — with a credit limit and billing cycle you set once.
- Tagged to vehicles — add each truck under the company; every fuelling records the vehicle and driver, so fleets can reconcile per vehicle.
- Automated reminders — when dues cross the billing cycle or limit, a polite reminder goes to the customer on your behalf. No awkward calls.
- Shareable statement — send a secure link (full, weekly, or per-vehicle) or share via WhatsApp, so there's never a dispute over what was fuelled.
- Limit warnings — the dashboard flags accounts that have blown past their credit limit before they run up more.
Chasing dues without the awkwardness
The reason credit turns into bad debt isn't the customer — it's that owners hate making the collection call. TruFuelPro sends the reminder for you, on time, every time, so the money comes in and the relationship stays warm.
By hand vs. with TruFuelPro
- A book per company, balances totalled by hand
- Overdue dues forgotten until they're bad debt
- Disputes over what a driver actually fuelled
- Balance always current, per company and per vehicle
- Reminders sent automatically on the billing cycle
- A shareable statement ends every dispute
Credit ledger — frequently asked
What is a credit ledger (khata) at a petrol pump?
It's the running account of fuel sold on credit to a customer — usually a transport company or a set of vehicles — and the payments against it. Each fuelling records date, vehicle, litres and amount; each payment reduces the outstanding balance.
How does TruFuelPro chase overdue credit?
When dues cross the billing cycle or credit limit, TruFuelPro sends a polite reminder on the owner's behalf — so you never make the awkward call. Every transaction keeps a record, and you can share a full statement via a secure link or WhatsApp.
Can I track credit by vehicle?
Yes. Add individual vehicles under each company; every credit fuelling is tagged to a vehicle and driver. View the ledger for the whole company, a single week, or a single vehicle.
What is a shareable credit statement?
A secure link to a customer's statement — full, weekly, or per-vehicle — that they open without logging in. It makes settling monthly dues easier and removes disputes over what was fuelled.
Explore the rest of the station
Get your dues collected — without the awkward call.
TruFuelPro keeps every khata current, sends the reminders for you, and holds your DSR, density register, and inventory in one place. Onboarding is personal and takes minutes.