Lubricants and shop stock — counted, dated, and billed
Fuel isn't the only thing you sell. Oil bottles, coolant, and shop goods tie up real money and quietly expire on the shelf. Here's how to run station inventory properly — batches, expiry, and GST invoices — with stock and books that never drift apart.
What inventory management covers
Beyond fuel, a station sells lubricants, 2T oil, and shop goods. Managing them means tracking each product's stock, the batches it arrived in (with cost, supplier, and expiry date), every stock movement — stock-in, sale, adjustment, write-off — and a low-stock alert so you re-order in time. Every sale should also raise a proper GST tax invoice and drop the stock automatically.
Done in a separate notebook, stock and sales drift apart within a week. Done in one system, the shelf and the books always match.
Your stock register — with batches and expiry
Every product, its live stock, the nearest expiry, the GST rate, and the price — all in one place.
| Product | HSN | In Stock | Nearest Expiry | GST | Price |
|---|---|---|---|---|---|
| Castrol 4T 100mL | 27101990 | 208 btl | 21 Dec 2026 | 18% | ₹300.00 |
| Castrol Power1 4T 900mL | 27101990 | 0 btl | — | 18% | ₹999.00 |
| HP Racer4 Plus 10W30 900mL | 27101990 | 0 btl | — | 18% | ₹899.00 |
| HP Turbojet 4T 1L | 27101990 | 64 btl | 09 Mar 2027 | 18% | ₹1,099.00 |
Green stock is healthy; red is out. Every "New Sale" raises a GST invoice and drops the stock from the oldest batch first. Scroll sideways for all columns.
How TruFuelPro runs your stock
- Add stock in batches — each with a batch number, cost price, supplier, and expiry date.
- FIFO by default — sales draw from the oldest batch first, and the nearest expiry per product is always visible so nothing lapses unnoticed.
- Every sale is a GST invoice — HSN codes, CGST/SGST, customer GSTIN, fiscal-year invoice numbering — and the sale decrements stock instantly.
- Full movement trail — stock-in, sale, adjustment, and write-off are all logged, so the count is always auditable.
- Low-stock & expiry alerts — re-order before you run out, and clear stock before it expires.
OMC-aware catalog
Because TruFuelPro knows your bunk's brand (IOC, HP, or BPCL), it prioritises the right lubricant catalog when you add a product — so setting up your shelf takes seconds, not an afternoon of typing.
By hand vs. with TruFuelPro
- Stock and sales counted separately, never matching
- Bottles expiring on the shelf, unnoticed
- Hand-written bills with GST worked out on a calculator
- Every sale drops stock automatically — always in sync
- Nearest expiry and low stock flagged in advance
- Proper GST tax invoices, numbered by fiscal year
Inventory management — frequently asked
What does petrol pump inventory management cover?
Beyond fuel, a station sells lubricants, 2T oil, and shop goods. Inventory management tracks each product's stock, its batches (cost, supplier, expiry), every stock movement, and low-stock alerts — so you always know what you have and what it's worth.
How does batch and expiry tracking work?
Stock is received in batches, each with a batch number, cost price, and expiry date. TruFuelPro sells from the oldest batch first (FIFO) and surfaces the nearest expiry per product, so slow-moving lubricants don't quietly expire.
Does TruFuelPro generate GST invoices for inventory sales?
Yes. Each sale produces a GST tax invoice with HSN codes, CGST/SGST, the customer's GSTIN, and a fiscal-year invoice number — and decrements stock automatically, so shelves and books never drift.
Will it alert me before I run out of a product?
Yes. Set a low-stock threshold per product and TruFuelPro alerts you before you run dry, and flags the nearest expiry so you can move stock in time.
Explore the rest of the station
Stop losing money on the shelf.
TruFuelPro keeps your lubricant stock, GST billing, DSR, density register, and credit ledger in one place. Onboarding is personal and takes minutes.